Typical scenarios

Automation and AI in business: what it looks like in practice

Six of the most common scenarios from different industries: how the process looks now, what changes once it is automated and what you can expect. These are typical scenarios, not results from specific companies – I'll assess the likely benefit in your case once I know your situation.

All services

Before → after

Automation scenarios by industry

Look for similarities with your own situation. Most of these solutions launch within 1–2 weeks and run in the tools you already use.

  1. Scenario 01 · Chatbot + reminders

    Example

    Beauty salon

    Before

    A large share of staff time goes to phone calls: confirming appointments and reminding clients. Enquiries outside working hours go unanswered.

    After

    A WhatsApp reminder goes out 24 hours before the appointment. A chatbot answers the most common questions and takes bookings even at night or on weekends.

    What to expect

    • Fewer no-shows, because the reminder goes out on time
    • Fewer calls to confirm appointments
    • Bookings are taken outside working hours too
    Solutions: beauty salon →Service: chatbot + reminders →

  2. Scenario 02 · Process automation

    Example

    Accounting firm

    Before

    Every month, invoices and payment reminders are sent to each client by hand.

    After

    Invoices are generated and sent through Gmail automatically. Payment reminders go out after 3, 7 and 14 days, and nobody has to send them by hand.

    What to expect

    • No more sending each invoice by hand
    • Fewer missed payment deadlines
    • Invoices go out on schedule
    Solutions: accounting firm →Service: process automation →

  3. Scenario 03 · Enquiry and lead automation

    Example

    Real estate agency

    Before

    New enquiries from the website land in the inbox and often sit unanswered for several hours.

    After

    Form data goes straight into HubSpot, a contact is created, and the customer immediately gets an email confirming the enquiry was received.

    What to expect

    • The customer knows right away that the enquiry was received
    • The agent hears about a new enquiry immediately
    • Fewer enquiries go unanswered
    Solutions: real estate agency →Service: enquiry and lead automation →

  4. Scenario 04 · Appointment reminders + review collection

    Example

    Medical clinic

    Before

    Calling patients before their appointments takes up a large part of the front desk’s day. Reviews are collected haphazardly.

    After

    An SMS reminder goes out 24 hours before the appointment. After every visit, the patient is automatically asked to leave a Google review.

    What to expect

    • Fewer patient no-shows
    • Fewer pre-appointment calls for the front desk
    • A review request after every visit
    Solutions: medical clinic →Service: appointment reminders + review collection →

  5. Scenario 05 · Report automation

    Example

    Marketing agency

    Before

    Every week, a report for each client is compiled by hand from Google Ads, Facebook Ads and Google Analytics.

    After

    Data from all sources is collected and processed automatically, and the weekly report is sent to each client automatically.

    What to expect

    • No more collecting numbers by hand from several systems
    • Reports go out every Monday
    • Fewer copy-paste errors
    Solutions: marketing agency →Service: report automation →

  6. Scenario 06 · Order and customer communication automation

    Example

    Online store

    Before

    Order processing, delivery notifications and review requests are handled by hand for every order.

    After

    The order confirmation, the delivery notification and a review request 3 days after delivery are sent automatically.

    What to expect

    • Less manual work on every order
    • Buyers get order updates on time
    • A review request after every delivery
    Solutions: online store →Service: order and customer communication automation →

These are illustrative scenarios, not results from completed client projects. I estimate the possible benefit based on the volume of your work.

Next

See something familiar?

See how much it costs – a first solution starts from €450, and we agree on the price in writing before we start.

Or describe your situation – I'll read it and tell you whether anything is worth changing.

Your scenario

Tell me how it works at your company

Describe the process in your own words. I'll tell you whether one of these scenarios fits, or whether you need something else, and what it would cost.

  1. 1

    You tell me what matters to you

    A few sentences are enough: which task eats up your time or what you would like to change.

  2. 2

    I read it and reply by email

    Within 1 business day I write back with what I would suggest and what we still need to clarify.

  3. 3

    A call, if it helps

    If a call would help, we agree on a time. The scope and price of any paid work are agreed before we start.

Or directly: info@aigentas.lt

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